{"id":680,"date":"2018-11-14T17:20:59","date_gmt":"2018-11-14T17:20:59","guid":{"rendered":"http:\/\/english.orochinagi.com\/?page_id=680"},"modified":"2024-08-29T09:26:46","modified_gmt":"2024-08-29T09:26:46","slug":"meetings-planning","status":"publish","type":"page","link":"https:\/\/orochinagi.com\/english\/meetings\/meetings-planning\/","title":{"rendered":"Meetings: planning"},"content":{"rendered":"<ul>\n<li>Asking<\/li>\n<li>Availability<\/li>\n<li>Changes<\/li>\n<li>Roles<\/li>\n<li>Common Phrases<\/li>\n<\/ul>\n<h5>Asking for a meeting<\/h5>\n<p>How do we ask for a meeting? What information are we looking for? Why should the listener agree?<\/p>\n<p>Good morning, this is _____ from _____, how are you?<\/p>\n<p>[ <strong>arrange, have, schedule, plan, fix, set up, organise, hold<\/strong> ]<\/p>\n<p>I would like to _________\u00a0a meeting!<\/p>\n<p>Can I __________ a meeting with you next week?<\/p>\n<p>I\u2019m calling to see if it\u2019s possible to ___________ a meeting this week!<\/p>\n<p>I\u2019m trying to ___________ a meeting<\/p>\n<p>&nbsp;<\/p>\n<p>[ <strong>book \/ reserve<\/strong> ] is for appointments with the doctor etc or venues \/ the meeting room<\/p>\n<p>&nbsp;<\/p>\n<h5>When? Prepositions<\/h5>\n<p>In the afternoon<\/p>\n<p>On friday<\/p>\n<p>At 9am<\/p>\n<p>&nbsp;<\/p>\n<h5>Checking your agenda<\/h5>\n<p>Can you give me a minute \/ second<\/p>\n<p>Could you give me a minute please<\/p>\n<p>(Could you) Let me check my agenda<\/p>\n<p>I come back &gt; I\u2019ll be right back \/ I\u2019ll be back in a second<\/p>\n<p>One moment please<\/p>\n<p><strong>[ free slot \/open slot\/ opening \/ availability \/ available ]<\/strong><\/p>\n<p>I&#8217;m free &gt; I am _________ on&#8230;.<\/p>\n<p>Well, I have an ___________ at<\/p>\n<p>I&#8217;m busy &gt; <span style=\"font-size: 1rem;\">I don&#8217;t have any ___________<\/span><\/p>\n<h5>Proposing Times<\/h5>\n<p><span style=\"font-size: 1rem;\">We could meet at&#8230;<\/span><\/p>\n<p>How about\u2026<\/p>\n<p>I&#8217;m fully booked that day, I&#8217;m afraid<\/p>\n<p>Let\u2019s say next week<\/p>\n<p>&nbsp;<\/p>\n<h5>WHY CHANGE the plan?<\/h5>\n<p><em>Giving reasons before you change\u00a0<\/em><\/p>\n<p>Unfortunately&#8230;<\/p>\n<p>My colleague double booked the room<\/p>\n<p><span style=\"font-weight: 400;\">It&#8217;s no longer possible for me to attend<\/span><\/p>\n<p>I&#8217;m afraid we&#8217;ve had a setback!<\/p>\n<p>I have an urgency<\/p>\n<p>I have an urgent matter to attend to<\/p>\n<p>I have a personal issue \/ problem<\/p>\n<p>I have a family matter\/emergency to deal with<\/p>\n<p>I have a medical appointment<\/p>\n<p>There&#8217;s a company emergency<\/p>\n<p>I&#8217;ve had some difficulties with the transport&#8230;<\/p>\n<p>Something urgent has come up<\/p>\n<p>I have to &#8230;<\/p>\n<p>There is a conflict in my agenda, sadly, it seems it will be difficult to maintain our meeting.<\/p>\n<p>We should not use: <em><strong><span style=\"font-size: 1rem;\">cancel, annul<\/span><\/strong><\/em><\/p>\n<h5>When you want a <em>later<\/em> meeting<\/h5>\n<p>Put off, delay, postpone<\/p>\n<p>[ <strong>bring \/ push \/ put \/ move<\/strong>] + <em>back<\/em><\/p>\n<p>Could we _____ the meeting _____?<\/p>\n<p>Is it possible to _____\u00a0 ______ the meeting ?<\/p>\n<h5>When you want an <i>earlier<\/i> meeting<\/h5>\n<p>Advance \/ prepone<\/p>\n<p>[ <strong>bring \/ push \/ put \/ move<\/strong>] + <em>forward<\/em><\/p>\n<p>Is it possible to _____ the meeting _____?<\/p>\n<p>Could we _____\u00a0 _____the meeting?<\/p>\n<h5>When you have <i>no preference<\/i><\/h5>\n<p><strong>Move, reschedule, rearrange, re-plan, reorganise<\/strong>,<\/p>\n<p>Oh no, I\u2019m afraid I have to __________ our meeting<\/p>\n<p>&nbsp;<\/p>\n<h5><i>Prepositions<\/i><\/h5>\n<p><strong>[ By To From Until At In For ]<\/strong><\/p>\n<p>Talking about a static time = <strong>AT<\/strong><\/p>\n<p>See you <strong>at<\/strong> 6pm<\/p>\n<p>Moving something to another time or day = <strong>TO<\/strong><\/p>\n<p>Move the meeting <strong>to<\/strong> 3pm<\/p>\n<p><strong>From<\/strong><\/p>\n<p>I will be available <strong>from<\/strong> 2pm to 5pm<\/p>\n<p>Using an amount = <strong>BY<\/strong><\/p>\n<p>We need to increase the meeting <strong>by<\/strong> 30 mins<\/p>\n<p>Inside a time limit = <strong>IN<\/strong><\/p>\n<p>I&#8217;ll see you <strong>in<\/strong> 5 minutes<\/p>\n<p>A duration = <strong>FOR<\/strong><\/p>\n<p>I have a meeting <strong>for<\/strong> 3 hours<\/p>\n<p>Can you wait (<strong>for<\/strong>) a moment, please.<\/p>\n<p><strong>Until\u00a0<\/strong><\/p>\n<p>I will be working <strong>until<\/strong> 7pm<\/p>\n<p>&nbsp;<\/p>\n<h5>Quiz<\/h5>\n<p>Can we delay the meeting __ 10.00 __ 10.10<em>?<\/em><\/p>\n<p>Could we postpone the meeting __ wednesday? (This is a new date)<\/p>\n<p>Can we finish ___ 10 minutes?<\/p>\n<p>My train won&#8217;t arrive before 4pm, so can we delay the meeting __ 10 minutes? <em>Increase the duration of the future meeting<\/em><\/p>\n<p>I have a connection issue,\u00a0 can we delay the meeting __ 10 minutes? <em>Request a duration of time now.<\/em><\/p>\n<h5>Meeting Roles<\/h5>\n<p>They will <strong>run \/ lead<\/strong> \/ <strong>chair<\/strong> \/ <strong>conduct \/\u00a0<\/strong> <strong>manage<\/strong> \/ the meeting<\/p>\n<p>They will <strong>take<\/strong> the minutes<\/p>\n<p>We&#8217;ll be <strong>attending \/ participating<\/strong>\u00a0on Monday.<\/p>\n<p>There are five _______ on Monday.<\/p>\n<h5>Common phrases<\/h5>\n<p>it&#8217;s ok for you? &gt; Is that ok? &gt; Is that alright? &gt; Is that agreed? &gt; Let&#8217;s \/ Can we confirm &#8230;<\/p>\n<p>See you soon &gt; I look forward to seeing you next week \/ I&#8217;m looking forward to it<\/p>\n<p>I will propose you &gt; Can I propose something<\/p>\n<p>Bye Bye &gt; Goodbye<\/p>\n<p>&nbsp;<\/p>\n<h1>Roleplay<\/h1>\n<p>a. phone rings, pick up and answer<\/p>\n<p>b. greet, introduce yourself, ask how they are<\/p>\n<p>a. answer, ask how they are<\/p>\n<p>b. answer<\/p>\n<p>a. ask for reason for call<\/p>\n<p>b. explain you want a meeting next week<\/p>\n<p>a. agree, ask for what day\/time<\/p>\n<p>b. propose specific time<\/p>\n<p>a. check agenda, decline with explanation<\/p>\n<p>b. propose another time<\/p>\n<p>a. propose a time one hour later<\/p>\n<p>b. agree, summarise<\/p>\n<p>a. confirm, end call<\/p>\n<p>b. end call<\/p>\n<p>&nbsp;<\/p>\n<p>Did you use: polite formal expressions?\u00a0 &#8220;See you next week&#8221; is too casual!\u00a0 How did you end the call? Have a nice day? Bye?<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Asking Availability Changes Roles Common Phrases Asking for a meeting How do we ask for a meeting? What information are we looking for? Why should the listener agree? Good morning, this is _____ from _____, how are you? [ arrange, have, schedule, plan, fix, set up, organise, hold ] I would like to _________\u00a0a meeting! &hellip; <\/p>\n<p class=\"link-more\"><a href=\"https:\/\/orochinagi.com\/english\/meetings\/meetings-planning\/\" class=\"more-link\">Continue reading<span class=\"screen-reader-text\"> &#8220;Meetings: planning&#8221;<\/span><\/a><\/p>\n","protected":false},"author":1,"featured_media":0,"parent":67,"menu_order":0,"comment_status":"open","ping_status":"closed","template":"","meta":{"footnotes":""},"class_list":["post-680","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/orochinagi.com\/english\/wp-json\/wp\/v2\/pages\/680","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/orochinagi.com\/english\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/orochinagi.com\/english\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/orochinagi.com\/english\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/orochinagi.com\/english\/wp-json\/wp\/v2\/comments?post=680"}],"version-history":[{"count":45,"href":"https:\/\/orochinagi.com\/english\/wp-json\/wp\/v2\/pages\/680\/revisions"}],"predecessor-version":[{"id":2184,"href":"https:\/\/orochinagi.com\/english\/wp-json\/wp\/v2\/pages\/680\/revisions\/2184"}],"up":[{"embeddable":true,"href":"https:\/\/orochinagi.com\/english\/wp-json\/wp\/v2\/pages\/67"}],"wp:attachment":[{"href":"https:\/\/orochinagi.com\/english\/wp-json\/wp\/v2\/media?parent=680"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}